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Terms & Conditions

 

Individual Registions Terms & Conditions

Group Registrations Terms & Conditions

 

 

INDIVIDUAL REGISTRATIONS TERMS & CONDITIONS

Individual registrations are accepted via online registration ONLY. Please contact the ISN Registration Customer Service if you are having difficulties with your registration.

 

ISN Registration Customer Service 
Tel: +32 2 808 71 81 
Fax: +32 2 808 44 54 
Email: registration@wcn2017.org

 

Payment

Credit Card

Credit Card payment (in USD only) is the preferred method of payment. The following credit cards are accepted as part of the online registration process: VISA, MasterCard and American Express.

Bank Transfer

Please contact the Registration Customer Service at registration@wcn2017.org if you wish to pay by bank transfer. Any bank charges by local bank or intermediate bank must be borne by the remitter. Deadline for payment by bank transfer is March 28, 2017. After March 28, 2017, please settle the payment by credit card. Clearly indicate the name of the participant(s) and WCN 2017 in all your remittances.

Payment Deadlines and Conditions

Full payment must be received before the corresponding deadlines to receive early or regular registration fees. After each deadline expires, the subsequent rate applies automatically. Deadline for payment by bank transfer is March 28, 2017. After March 28, 2017, only payments by credit card are accepted.

Replacements and Cancellations Policies

Cancellations of registrations are subject to an administrative charge of 150 USD provided the cancellation is received before March 13, 2017. For cancellations received after this date no refunds will be made. Visa refusal is no reason for refund if participation is cancelled after March 13, 2017. All cancellations must be made in writing to the Registration Customer Service and refunds will be made after the Congress. Replacements (delegate name change) of a registration may be made until March 13, 2017 free of charge. Replacements made after March 13, 2017, are subject to an administrative fee of 50 USD.

Double Payment/Over Payment

In case of double payment/over payment an admin fee of 45 USD is applicable for refund.
Reprints of lost badges during the congress are subject to an administrative fee of 50 USD. 

 

Lunch and Refreshments

Daily coffee breaks (2) are scheduled in the exhibition and poster area and are included in the registration fees. A welcome networking reception is scheduled on Friday April 21, 2017 and is included in the registration fees. Lunch is not included in the registration fees but food and beverage outlets will be available throughout the congress center for delegates to purchase lunch items. Industry Symposia taking place at lunch time will be offering lunch items as part of the symposia programs.

 

Insurance

The organizers of the ISN World Congress of Nephrology do not accept liability for individual medical, travel or personal insurance and participants are strongly advised to make their own arrangements regarding health and travel insurance.

 

Language and Translation

The official language of the Congress is English.
Nephrology Biennial Review (NBR) courses are available in English, Spanish and Portuguese.

 

CME Accreditation and Certificate of Attendance

ISN World Congress of Nephrology 2017 will be accredited by the European Accreditation Council for Continuing Medical Education (EACCME) to provide the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS), www.uems.net. Further information will be available in late 2016.

Certificates of Attendance will be available after the Congress. Further information will be provided closer to the Congress.

 

GROUP REGISTRATION TERMS & CONDITIONS

 

Group registrations are available for a minimum of 10 persons. Group registrations are facilitated by a group responsible (group contact person) via the online group registration module ONLY.

Group contact person cannot access any Congress activities. If he/she wishes to do so, he/she needs to register duly.

 

Delegates' Details

Group contact person must submit each delegate’s Title, First name, Last name, Country and Personal email address via the online group registration module.

 

Confirmation of Registrations

Confirmation of registrations will NOT be sent to each group participant. It is the sole responsibility of the group contact person to inform each member of the group that he/she has been registered to attend the congress.

 

Collection of Congress Material On-site

The group contact person (or an authorized representative) will collect congress badges and materials for the entire group and it is his/her sole responsibility to distribute them to each individual delegate. Collecting group congress materials is scheduled for Thursday 20 April 2017 between 16:00 and 19:00 and for Friday 21 April 2017 between 07:00 and 12:00 ONLY (based on pre-arranged appointments). The Congress organizers will not be held responsible shall the group contact person fail to distribute congress badges and material to the delegates.

 

Payment

Credit Card

Credit Card payment (in USD only) is the preferred method of payment. The following credit cards are accepted as part of the online registration process: VISA, MasterCard and American Express.

Bank Transfer

Please contact the Registration Customer Service at registration@wcn2017.org if you wish to pay by bank transfer. Any bank charges by local bank or intermediate bank must be borne by the remitter. Deadline for payment by bank transfer is March 28, 2017. After March 28, 2017, please settle the payment by credit card. Clearly indicate the name of the participant(s) and WCN 2017 in all your remittances.

Payment Deadlines and Conditions

Full payment must be received before the corresponding deadlines to receive early or regular registration fees. After each deadline expires, the subsequent rate applies automatically. Deadline for payment by bank transfer is March 28, 2017. After March 28, 2017, only payments by credit card are accepted.

Replacements and Cancellations Policies

Cancellations of registrations are subject to an administrative charge of 150 USD provided the cancellation is received before March 13, 2017. For cancellations received after this date no refunds will be made. Visa refusal is no reason for refund if participation is cancelled after March 13, 2017. All cancellations must be made in writing to the Registration Customer Service and refunds will be made after the Congress. Replacements (delegate name change) of a registration may be made until March 13, 2017 free of charge. Replacements made after March 13, 2017, are subject to an administrative fee of 50 USD.

Double Payment/Over Payment

In case of double payment/over payment an admin fee of 45 USD is applicable for refund. Reprints of lost badges onsite during the congress are subject to an administrative charge of 50 USD.

 

Lunch and Refreshments

Between Saturday, 22 April and Monday, 24 April, daily coffee breaks (2) are scheduled in the exhibition and poster area and are included in the registration fees. A welcome networking reception is scheduled on Friday April 21, 2017 and is included in the registration fees. Lunch is not included in the registration fee but food and beverage outlets will be available throughout the congress center for delegates to purchase lunch items. Industry Symposia taking place at lunch time will offer lunch items as part of the symposia programs.

 

Language and Translation

The official language of the Congress is English.
Nephrology Biennial Review (NBR) courses are available in English, Spanish and Portuguese.

 

CME Accreditation and Certificate of Attendance

ISN World Congress of Nephrology 2017 will be accredited by the European Accreditation Council for Continuing Medical Education (EACCME) to provide the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS), www.uems.net. Further information will be available in late 2016.

Certificates of Attendance will be available after the Congress. Further information will be provided closer to the Congress.

 

Insurance

The organizers of the ISN World Congress of Nephrology do not accept liability for individual medical, travel or personal insurance and participants are strongly advised to make their own arrangements regarding health and travel insurance.

 

Letter of Invitation

Please note that only registered delegates who have paid their Congress registration fees will be issued a letter of invitation. The letter of invitation can be downloaded directly via the online registration system once the payment is finalized. Such an invitation is extended specifically to assist participants to obtain travel funds, appropriate visas, approvals, sponsorship or official leave. It does not imply a commitment on the part of the organizers to provide any support, financial or otherwise.